Q&As

Why Consider a Serviced Office?

A serviced office can provide an instant flexible solution to any size of office accommodation requirement.

One Monthly Fee – this usually includes rent, rates, service charge, building insurance, utilities, telecoms and data cabling, furniture, dilapidations, reception service, call handling service, office cleaning & security.

How soon can I move in?

Occupation can be immediate, within 24 hours if required, subject to availability and cleared funds.

How long will I have to commit for?

Flexible agreements are available, usually ranging from 1 month up to 5 years, to suit your individual requirement.

Will I require a lawyer to review my agreement prior to signing?

Agreements are simple and straightforward and would not normally require legal advice.

What are the upfront costs?

Most serviced office providers require a retainer equal to 2 months rent plus 1 months’ rent, in advance, payable prior to move in.

The retainer is refundable at the end of the term. Rent is payable monthly in advance.

Will I need to purchase any capital items such as furniture, switchboard, servers etc?

No capital expenditure is required. Serviced offices are furnished and usually include telecoms equipment, data cabling and a central server room.

What if we outgrow the office space?

Expansion space can normally be provided at short notice.

Will I need to employ a receptionist?

Serviced office providers employ an ‘on site facilities management team’ who, in most cases, offer a reception and call handling service at no additional cost.

Do I need to set aside space for meeting rooms?

On site Boardrooms and meeting rooms are normally available. These are usually charged per day delegate or on an hourly or daily basis.

Will I have any dilapidations liability at the end of my agreement?

No. A dilapidations liability would not apply unless you have requested enhancements to the ‘standard’ office layout.

How is the office space sold and what allowances are made?

The majority of serviced office providers sell by the number of workstations required. The space allowed per workstation can range from 60 sq.ft. to 100 sq.ft depending upon the office space provider and also the individual needs of the occupier. The space allowance does not account for ‘common areas’ such as reception, meeting rooms, kitchens etc.

What is meant by a ‘workstation’?

A desk, chair, pedestal and storage cabinet.
In some cases it can also include a telephone handset.

What ‘basic’ additional costs can I expect?

Telephone Handset – some office space providers charge an additional monthly fee to provide a telephone handset. They will also charge a monthly line rental.

Telephone Call Charges – many office space providers now offer competitive call rates and volume discounts.

Data Connectivity and IT support services (range and service levels vary according to the provider).

Shared support services such as administration and secretarial support, photocopying, scanning & printing facilities are normally provided.

N.B.
Basic additional costs can vary considerably according to the office space provider and, as such, it is important to establish and understand these costs prior to making a commitment.

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